Proposal Specialist

Remote
Full Time
Mid Level

Location(s): Remote
Practice/Department: Marketing
Internal Title: Proposal Specialist III
Work Environment: Remote
Compensation: $86,000 - $95,000*

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Who You Are

As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.

How You’ll Make an Impact

Dudek is looking for a dynamic marketer who is interested in joining an employee-owned company focused on shaping sustainable natural and urban environments. Our ideal proposal specialist has strong proposal writing and communication skills and knowledge of the AEC industry. This position focuses on leading the proposal process, collaborating with technical and subject matter teams to develop strategy and incorporate win themes in proposals. 

Dudek’s marketing team is a centralized department that supports project teams to develop new work and market clients with our diverse service offerings. Our proposal specialist works closely with project managers and technical specialists to develop strong content for proposals, presentations, and other marketing materials, as needed.
 

Duties and Responsibilities

As a proposal specialist, you will be:
  • Leading the proposal process for projects of varying sizes and complexity, writing content, developing and maintaining proposal schedules, outlines, and compliance matrices, and delivering completed proposals to clients before the specified deadline
  • Reviewing and editing proposal content for clarity, consistency, and accuracy. Evaluating content in proposals to satisfy RFP requirements and company brand standards
  • Conducting post-submission close out of proposals
  • Supporting client interview preparation by working with creative team to create figures/graphics to support proposal and presentation content
  • Providing mentorship and guidance to junior team members
  • Understanding Dudek services and capabilities to be a connector of information
  • Collaborating virtually with teams across Dudek
Our ideal candidate is:
  • Consistent at delivering high-quality work products and service within stated deadlines
  • Resourceful, proactive, and collaborative, with a customer-oriented approach to coordination and has a keen eye for detail
  • Analytical with ability to make effective decisions in partnership with leadership
  • An experienced AEC marketer with proposal writing/management/coordination experience

Minimum Qualifications

  • Bachelor's degree in Marketing, Journalism, English, related field, or relevant experience
  • 6+ years’ experience in proposals and writing and developing marketing content for the AEC industry

Preferred Qualifications

  • Proficiency with MS Office, Adobe Creative Suite, SharePoint, Deltek Vantagepoint, and online meeting tools 
  • Excellent proposal writing skills 
  • Ability to coordinate tasks and prioritize multiple proposals and deadlines concurrently 
  • Excellent written and verbal communication skills 
  • Ability to work independently and meet all deadlines 
  • Ability to work and communicate effectively with diverse internal staff and teaming partners to provide clear, concise directions 
  • Experience applying strategic thinking to proposal coordination 

Compensation: $86,000 - $95,000*
*Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions

Environment

  • This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:
  • Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
  • Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
  • Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.
Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.
Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.
 
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