Dudek

Proposal Services - Senior Proposal Manager

Oakland, CA - Full Time

Who We Are
Dudek is a leading environmental, planning, and engineering firm that help public and private clients plan, design, and build projects that improve communities’ built and natural infrastructure. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024.

As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits. We seek creative, pragmatic problem-solvers working at the intersection of science, engineering, regulations, and multiple stakeholders’ interest to help clients achieve project goals.
We encourage collaboration, sustainability, and innovation.

At Dudek, we abide by shared values:
Trust:  We trust each other to use good judgment.
Respect:  We act professionally and treat each other fairly.
Teamwork:  We come together, share openly, and apply diverse perspectives.
Fun:  We take our work seriously…not ourselves.
Well-Being:  We care about each other’s health, safety, and total wellness.

Our culture is the foundation of who we are and how we work. We empower our employee-owners to invest in our local communities and themselves through initiatives that make Dudek a great place to work!  Our cultural programs include:
  • DuGreen: Our sustainability initiative, which works to improve our environmental footprint
  • DuGood: Our philanthropic initiative, which seeks to support the communities in which we live and work through fundraising challenges, office-based giving and opportunity to take a paid volunteer day each year.
  • eDUcate: Our educational outreach program where we aim to foster interest in our work and careers in the environmental and engineering field by participating in educational events in our communities.
  • DuWell: Our wellness initiative, aimed at providing education on wellness, benefit resources, and preventive care.
At Dudek, we recognize that different perspectives, inclusivity, trust and belonging build a stronger culture and add value to our firm. Dudek's Employee Resource (ERGs) operate as diversity champions within Dudek and create a safe space for underrepresented employees and their allies to support, collaborate, network, and brainstorm ways to make Dudek’s work community more inclusive. We proudly support our 4 Employee Resource Groups (ERG’s):
  • Women at Dudek
  • Members of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community
  • Black, Indigenous, and People of Color (BIPOC) employees
  • Disabled employees (all disabilities, seen / unseen)
Learn more about our culture.

About The Job
Dudek’s Proposal Services Senior Manager is a hands-on strategic role that implements the vision of the proposal team under the direction of the Vice President of Marketing to serve current and future states of proposals. The Senior Proposal Manager supports developing processes, tools, and programs for the continued growth of the team to meet the strategic marketing needs of the company. Responsibilities include managing, training, and mentoring staff while managing workload processes and assignment allocation. The ideal candidate is a dynamic marketer with experience supporting a fast-paced proposal workload and team; has strong writing and communication skills; has a problem-solving attitude; and ensures incoming work requests are met and delivered on time and according to quality standards. Previous supervisory and staff management experience is required as this role is responsible for supervising a multi-state, hybrid proposal team. Activities may also include leading highly strategic, complex opportunities for multi-disciplinary teams completing diverse and concurrent tasks and participating as a key member of task teams supporting cross-departmental initiatives that drive Dudek's strategic direction.

Learn more about the projects you will have the opportunity to shape.

Who You Are
To thrive at Dudek, you should be comfortable with accountability, collaboration, flexibility while being a resourceful and independent thinker. We look for curious, solution-focused people who can adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we encourage innovation.

Duties and Responsibilities (may include some or all of the below): 

  • Team Management

  • Manages team members virtually and in-person as leader of the proposals team
  • Leads proposal staff meetings, participates in Marketing and Communications leadership meetings, and implements initiatives and programs that support digital and traditional marketing and business development activities
  • Manages staffing for the proposal team, including hiring and retention decisions for employees
  • Under direction of VP of Marketing, develops processes, tools, and training materials/programs to retain and support existing and new proposal marketers
  • Delegates to and leverages team member skills and expertise to meet group goals
  • Conducts annual performance evaluations and goal setting with proposal team members
  • Other team management duties as arise

  • Project Management

  • Ensures that all proposal support requests are assigned in a timely manner, following up with requestors as needed to clarify details
  • Ability to manage the full RFP process, coordinating the proposal teams, writing strategic content, and delivering completed proposals within schedule and quality standards
  • Oversees quality control for proposal team processes and programs
  • Develops and delivers firmwide training programs and resources
  • Responsible for proposal data analytics and metrics
  • Collaborates with VP of Marketing on broader marketing initiatives and with the Business Development Manager, Communication Manager, and Publications Manager on project pursuits
  • Other project management duties as arise
Minimum Requirements
  • 10+ years’ proposal experience in the A/E/C industry
  • Bachelor's degree in Marketing, Journalism, English or a related field
  • Skilled in managing  proposal workload for a team
  • Experience supervising and leading proposal teams, ensuring efficiency and compliance in the proposal process
* As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment: pre - employment drug test and background check.

Preferred Qualifications
  • Demonstrates leadership and effective team-building skills with the ability to create a trusting dynamic between team members
  • Excellent business writing skills and a working knowledge of document editing and formatting
  • Experience working with proposal teams is necessary and familiarity with terminology of environmental and engineering professions is a preferred
  • Thorough understanding of proposal process and decisive approach to maintaining established proposal quality standards
  • Problem-solving capabilities, with an emphasis on managing proposal resources and staff to meet established deadlines
  • Excellent communication skills with the ability to describe problems and solutions to team members
  • Skilled in proposal metrics to provide accurate benchmarks, status, and forecasts
  • Capable of constructively teaching and learning from teammates. Positive attitude in the face of changing demands and deadlines.
  • Mastery of MS Word; advanced skills in Adobe InDesign and MS PowerPoint and Excel are a plus
Physical Requirements
Working Conditions:
  • This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
  • This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.
Physical Requirements: The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.
  • This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
  • This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc. Speaking, hearing and listening are required.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proposed Salary Range: $130,000 - $150,000 annually*

*Final agreed upon compensation will be based on a variety of factors including but not limited to an individual’s related experience, education, certifications, skills, and work location.

Perks of Being a Dudekian
At Dudek we will provide you with a competitive salary in an environment that promotes growth, career development, and a flexible work–life balance. Dudek offers an array of benefits, from medical, dental, and vision coverage, to the discretionary bonuses, based on firmwide, divisional, and individual performance.

We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! To honor our key value of well-being, Dudek provides generous Paid Time Off (PTO) packages for both salaried and hourly employees. If you’re tired of an overly bureaucratic decision-making process and want to be part of a work culture that puts its employees first, speak with your recruiter to learn more about the great perks of being a Dudekian.

Dudek is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.
 
Apply: Proposal Services - Senior Proposal Manager
* Required fields
First name*
Last name*
Email address*
Location *
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

How did you hear about this job?*
If you selected "Employee Referral", "Educational Institution", or "Other" please describe.
Do you have a current driver's license?*
By checking this box below, I understand that if I am a California job applicant, I can review the Privacy Notice to California Job Applicants for a description of the Company’s privacy practices with respect to our collection of Personal Information as required under the California Consumer Privacy Act at the link below.
https://dudek.com/your-career/california-job-applicant-privacy-notice/*
By checking the box below, I certify that all of the information furnished on this application and during the application process is true, complete, and correct to the best of my knowledge. I understand that any misrepresentation or omission of facts called for will result in refusal to hire or, if hired, will result in my dismissal at any time regardless of when the false answer or omissions are discovered.*
By checking the box below, I recognize that this employment application is not an offer of employment. I further agree that if I am hired by the Company, I will be an at-will employee, which means that either the Company or I may end my employment at any time with or without cause or notice. I agree that no written materials or verbal statements by the Company will constitute an express or implied contract of continued employment and that, if I am hired, only the Chief Executive Officer of the Company will have the authority to alter the at-will nature of my employment. Any such modification must be in writing identifying me by name and signed by the Chief Executive Officer.*
By checking the box below, I understand that if I am offered employment, I may be required to sign a non-solicitation and non-disclosure agreement, as a condition of the employment.*
By checking the box below, I understand that Dudek may share the information contained in this application with other employees for employment and administrative purposes and hereby consent to such transfer.*
By checking the box below, I hereby authorize the Company to conduct any necessary investigation regarding my background as it relates to the position I am seeking and to the extent permitted by federal, state, and local law. I agree to complete the requisite authorization forms for the background investigation. I hereby release all parties from any liability in connection with the provision and use of such information. Employment is conditioned upon receipt by the employer of a background report that is satisfactory to Dudek.*
By checking the box below, I agree to submit to legally permissible drug and/or alcohol testing upon request by the Company. I recognize that the results of these tests may be used to determine my employment or continued employment. I understand and expressly agree that if employed by the Company, storage areas provided for me (locker, desk, etc.) are open to investigation by the Company without prior notice to me.*
My electronic signature below certifies that I agree to be bound by the terms and conditions stated in this application, which contains all the understandings between the Company and me concerning the topics addressed herein, and supersedes any prior inconsistent understandings between the Company and me on such issues.
Enter in First, Last name and Date.*
Do you have the ability to be insured to drive a vehicle and/or current auto-insurance?*
Are you a U.S. Citizen, Green Card holder, or Permanent Resident?*
Cover Letter / Portfolio
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER
Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:
YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST
NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST
I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Name Date
Human Check*